Kuehne+Nagel

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Office and Administrative Support Manager, Rotterdam

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Client:

Location:

Rotterdam, Netherlands

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

69d7dd710bb4

Job Views:

Posted:

27.05.2025

Expiry Date:

11.07.2025

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Job Description:

JOB DESCRIPTION Are you a highly organized and proactive professional with a hands-on mentality and a service mind-set? Join our team as a Management Assistant/ Office Manager and play a pivotal role in ensuring the smooth operation of our management team in Rotterdam.

Je functie

As a Management Assistant, you’ll be the backbone of the BU Director Sea Logistics and the CFO and the office Rotterdam Willemswerf. Your role includes administrative support for our leaders, meeting coordination, report preparation, and office management. This role requires excellent organisational skills, attention to detail, and the ability to handle multiple tasks efficiently. You work closely together with the Personal Assistant to the CEO of the Benelux Cluster and colleagues from Facility Management, Procurement and IT, as well as the shared facility management of the Willemswerf building.

Je verantwoordelijkheden

Assist the BU Director Sea Logistics and Finance Director and with daily administrative tasks and scheduling.

Maintain and manage executive calendars, prioritising and resolving scheduling conflicts.

Coordinate and ensure execution of office management tasks (such as facility management, IT hardware, maintenance, waste management, etc) together with the responsible internal and external partners in order to maintain high standards in office look & feel.

Coordinate and book travel, accommodation, and transportation for executives.

Organize and schedule meetings and company events, ensuring all necessary materials and arrangements are in place.

Set-up and follow-up of action trackers.

Support executives with report preparation, correspondence, and other administrative duties as needed.

Bring innovative ideas to improve administrative processes and overall office efficiency.

Jouw skills en ervaringen

3-6 years of experience in a similar administrative or management assistant role.

Excellent communication and interpersonal skills.

Fluent in English and Dutch language.

Strong organisational and time-management skills, with the ability to multitask effectively.

Proficiency in office software (., Microsoft Office Suite, Google Workspace).

Proven ability to work independently and as part of a team.

Detail-oriented with a high level of accuracy in all tasks.

Innovative mindset with the ability to suggest and implement improvements.

Experience in coordinating travel and managing executive schedules.

Redenen om bij ons te komen werken

We are looking for individuals with a proven track record in supporting senior management, who are proactive, solution oriented and resourceful to join our dynamic environment. In return, you will gain access to professional development opportunities and international exposure in team-based surroundings. If you would like to become a valued member of our team, we will make sure that you’re rewarded for your commitment and expertise. You can join the contributory Kuehne+Nagel pension plan and enjoy learning & development offering, 27,5 holidays per year. We offer flexible working hours and also working from home You can get a discount on our collective health insurance at CZ. All of this to help you live a happier and healthier life. You will start with a temporary contract for one year with the intend to extend this for indefinite time. Kuehne+Nagel is a good and reliable company and we need reliable employees. Therefore a Declaration of Good Conduct (VOG) is part of the selection process. To find out why Kuehne + Nagel is the best place to advance your logistics career, start a conversation with us and click apply today!

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Deel deze vacature:

Office and Administrative Support Manager – Kuehne+Nagel – Rotterdam